Location: Hybrid (2-3days a week in office – Toronto ON)
Type: Full-time, contract (one year, concluding September 25, 2026, with a possibility of extension)
Remuneration: $30/hour, 37.5 hours per week, plus benefits
ROLE OVERVIEW
LEAF is hiring an Office Coordinator to support LEAF’s national office. This is a one-year contract with an ideal start date of September 8, 2025. There is a possibility that this contract may be extended. Reporting to the Director of Operations, the successful candidate will be an important contributor to the organization, supporting a range of office and administrative functions. Some of the work performed by this role includes coordinating travel and accommodation arrangements for staff and Board members, assisting in the accounts receivable/accounts payable process, and supporting the day-to-day work of the leadership team.
WHO WE ARE
LEAF is a national non-profit, charitable organization which uses law to advance gender equality in Canada. Our national office is located in downtown Toronto, or Tkarón:to, which is a Mohawk word that means “the place in the water where trees are standing.” We have volunteer branches in Edmonton, Calgary, Winnipeg, Saskatchewan, Thunder Bay, Windsor, Kitchener-Waterloo, Hamilton, London, Toronto, Kingston, Ottawa, Quebec, Newfoundland and Labrador, and Halifax.
We intervene in legal cases throughout Canada to advance equality in Canada – helping to prevent violence, eliminate discrimination in the workplace, provide better maternity and parental benefits, ensure a right to pay equity, and expand access to reproductive freedoms. We push for progressive law reform on issues central to gender equality, including sexual violence, online hate, technology-facilitated gender-based violence, and pay equity. We use education to amplify our legal victories and improve people’s understanding of their rights.
For more information, visit www.leaf.ca.
DUTIES AND RESPONSIBILITIES
- Takes the day-to-day lead in coordinating the overall office operations for LEAF National
- Provides general administrative support, including the scheduling of meetings, arranging travel and accommodations for staff and Board members, and supporting the accounts payable process
- Provides support to the Director of Operations, the senior management team, LEAF’s Board, and Board committees with respect to scheduling meetings, filing, correspondence, and other administrative tasks
- Collaborates with LEAF staff to provide support for LEAF National events
- Assists LEAF staff with event and meeting planning, including venue, accommodations, travel arrangements, catering, and materials preparation, as needed
- Coordinates the office’s information technology, including assisting with implementing IT systems, managing subscriptions, licenses, and software, and receiving and working collaboratively to address staff request for technology
- Coordinates intake and referral requests that come to the office (including by referring them to appropriate staff) and supporter emails (including updating donor information and volunteer inquiries)
- Supports LEAF staff in the administrative aspects of LEAF’s fund development efforts, such as assisting with donor mailings, and updating donor records
- Assists with administrative duties related to LEAF’s recruitment processes, such as ensuring applications are anonymized
- Performs any other duties, functions, and responsibilities as assigned
QUALIFICATIONS AND EXPERIENCE
- At least a two-year college diploma in a relevant field of study or a three-year bachelor’s degree in a relevant field of study
- Three to four years of work experience in a related role or experience from charities, non-profits, small organizations, or similar volunteering experience
- Strong familiarity with common workplace software and tools, such as Microsoft 365 Suite
- Demonstrated ability to work with cloud-based software, such as DonorPerfect, SharePoint, and Asana
- Excellent organizational, administrative, time management, and project management skills with demonstrated accuracy and exceptional attention to detail
- Solid verbal and written communication skills, with the ability to express ideas and opinions clearly and effectively
- Robust problem-solving skills and mindset, including the ability to identify problems, research solutions, and propose a path forward
- Ability to work efficiently and effectively, both independently and as part of a team, and to meet tight deadlines when needed
- Functional bilingualism is an asset
COMPENSATION AND BENEFITS
This is a full-time contract position. The successful candidate will receive an hourly wage compensation of $30 an hour for 37.5 hours per week. LEAF offers three weeks’ vacation to start, three weeks of paid sick leave, one week of paid caregiver leave, five paid personal leave days, a week-long December holiday office closure, an annual budget for continuing professional development, and immediate enrolment in LEAF’s comprehensive benefits plan, which includes generous health and dental benefits. LEAF also hosts celebrations of staff members’ birthdays and enjoys monthly catered team lunches together.
HOW TO APPLY
LEAF recognizes that structural barriers shape experiences, qualifications, and a sense of capacity. We encourage people to apply even if you feel that the position may be a stretch. LEAF is committed to supporting the Office Coordinator through orientation, training, and on-going mentoring.
LEAF encourages applications from candidates who reflect the diversity of our communities. We strongly encourage applications from Black, Indigenous, and racialized people, as well as from newcomers, gender-diverse people, and members of other equity-deserving groups. If you are comfortable, please indicate in your cover letter if you identify as a member of an equity-deserving group.
LEAF welcomes and encourages applications from people with disabilities for all available positions. Where possible, accommodations will be made available upon request for candidates taking part in all aspects of the selection process.
To apply, please submit, by 11:59pm August 10, 2025, the following to [email protected] as a single PDF attachment:
- Your cover letter
- Your resume
- A list of three references (contact name, phone number, and email address)
In the subject line of your email application, reference “LEAF Office Coordinator”.
Please address your application to the Hiring Committee. In your cover letter, please ensure that you explain why you would like to work at LEAF and why you are qualified for the position as tied to the duties, responsibilities, qualifications, and experience listed above. Please do not submit multiple applications or send additional documents.
